WORKSHOP
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Image Credit: The Aerospace Corporation, NASA/JPL-Caltech/SwRI/MSSS, Gerald Eichstädt and Sean Doran, and Jet Propulsion Laboratory California Institute of Technology (JPL) by Gabrielle Perez
The U.S. National Science Foundation’s (NSF) Research Infrastructure Office (RIO) will host the 2025 Research Infrastructure Workshop from March 18 – 21, 2025, in Los Angeles, California. The 2025 Workshop is co-hosted by The Aerospace Corporation, a Federally Funded Research and Development Center (FFRDC) and The California Institute of Technology (Caltech). This hybrid workshop will offer in-person and virtual attendance options. In-person attendees have the option to attend tours of co-host facilities.
Registration for the workshop will open on January 9, at 12 pm ET.
The Research Infrastructure Workshop is designed to provide a collaborative forum for the Research Infrastructure community to share best practices and lessons learned, collect community input on new initiatives, and share project, operations, and business tools and techniques.
A draft agenda will be available soon.
Who would benefit from attending?
This workshop is designed for all Research Infrastructure professionals including facility and operations managers, program and project managers, and other business and operations professionals involved with managing and overseeing Major Facilities and Mid-scale Research Infrastructure. We also welcome attendance and participation from other federal agencies.
Registration Fees
In-Person: The fee to attend the workshop in-person for all four days is $925. This fee includes breakfast, lunch, regular refreshments, a tour (including transportation), and attendance at the workshop reception.
In-Person, Limited Attendance: Attendees who are only able to attend in-person for one or two days have the option to purchase a limited attendance ticket for a fee of $231 or $462, respectively. A limited attendance ticket includes virtual access to the workshop for the remaining days.
Virtual: The virtual event registration fee is $75, which covers a portion of the technology expenses for remote participation.
Program content for this year’s workshop will include topics on the following key themes:
- Research Infrastructure Guide (RIG) 2025: Be ready for launch!
- Artificial Intelligence: How AI will be used to support the RI community
- Facility Condition Assessments (FCA) and Asset Management Planning (AMP)
- Workforce Development: Opportunities for the RI community to share knowledge and experience in hiring, developing, and retaining staff
- Program Management skills and knowledge: Risk Management, Earned Value Management (EVM) Project Execution Plans (PEP), and more
Additional information regarding program content will be posted prior to the opening of registration. In the meantime, you may contact us at rioutreach@nsf.gov for more information. To sign up for notifications about the 2025 Research Infrastructure Workshop, register to Get Notified.
Venue and Transportation
Poster Sessions
This year’s workshop will offer in-person and virtual poster sessions. If you are interested in presenting a poster at the workshop, please indicate this during the registration process. More information about poster sessions will be published later.
Speaking Opportunities
If you are interested in speaking, have examples to share, questions to ask, or have other related topic suggestions, please contact us at rioutreach@nsf.gov.
Cancellation Policy
Should you be unable to attend the workshop, you must send an email to rioutreach@nsf.gov cancelling your registration no later than March 6, 2025 to receive a full refund minus a 5% processing fee. No full or partial refund requests will be granted after that date. If you would like to switch to a virtual registration, you must notify rioutreach@nsf.gov no later than March 6, 2025, to receive a partial refund minus a 5% processing fee.
Please note, if an in-person attendee tests positive for COVID-19 immediately before travel to California or during the workshop dates, NSF will provide virtual access and credit the cost of their registration toward attendance at the 2026 Research Infrastructure Workshop. Exceptions will be made on a case-by-case basis.
NSF regrets that refunds will not be given for no-shows. Registrants may transfer their registration to a colleague within the same institution at any time without penalty. Transfer requests should be directed to rioutreach@nsf.gov.
In the event of a full government shutdown (or a partial shutdown that includes the U.S. National Science Foundation (NSF)) on any day between March 18 – March 21, the workshop will be cancelled, and each registrant will receive a full refund for days they did not attend.
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